All suppliers are required to be onboarded before VMware can do business with them. Supplier onboarding is the process of gathering documents and data needed to set up a company as an approved supplier and to enable our organization to efficiently conduct business, purchase goods and services, and make payments to that company.
To become a VMware supplier, please partner with your VMware business contact to initiate an onboarding invitation to connect with VMware through Coupa Supplier Portal (CSP).
Once a supplier has registered, updated their ‘VMware Profile’ with the required information and complete the risk assessment in Coupa Risk Access (CRA) a confirmation will be sent upon completion of the onboarding process.
Additional training and information available under ‘Resources’.
Suppliers may access to VMware’s Coupa Supplier Portal (CSP) to maintain their company details including updating contacts, address, bank information and other regulatory forms.
Suppliers are responsible to maintain current information for the following:
- Address Information
- Purchase Order Email Delivery Address
- Bank Account
- Primary Contact Information
VMware requires a purchase order for all goods and services. Purchase Orders will be sent with VMware’s terms and conditions to the purchase order email address on file.
Coupa Electronic Invoicing
Once connected to VMware through Coupa Supplier Portal (CSP), invoices may be submitted through Coupa*.
Best of all, there is no cost to using the Coupa electronic invoicing options.
*Only for applicable countries. Countries subject to regulations of requirement of hard copy invoices or e-invoicing should be submitted to firstname.lastname@example.org as outlined in VMware's Invoice Submission Guidelines.
Invoices that do not meet VMware’s Invoice Submission Guidelines will be returned unprocessed.
Questions & Comments
Send us an email if you have questions or comments.
Supplier Data Management: Inquiries about supplier onboarding and maintenance
Procurement: Inquiries about your purchase order (PO)
Accounts Payable: Inquiries about invoices and payments
Coupa Supplier Information Management PO Onboarding Quick Reference Guide
Coupa Supplier Information Management Non-PO Onboarding Quick Reference Guide
Coupa Risk Assess Recorded Training
Coupa Risk Assess Quick Reference Guide
VMware’s Invoice Submission Guidelines
Coupa Supplier Portal (CSP) Training Reference and FAQs
VMware Responsible Sourcing