Procure to Pay

Supplier Onboarding/Maintenance

As part of our standard business practices, VMware has automated our Procure to Pay Process to streamline processes and compliance. We are using Coupa Supplier Portal (CSP) to manage company information, purchase orders and receive invoices from suppliers.

Supplier Onboarding

All suppliers are required to be onboarded before VMware can do business with them. Supplier onboarding is the process of gathering documents and data needed to set up a company as an approved supplier and to enable our organization to efficiently conduct business, purchase goods and services, and make payments to that company. 

To become a VMware supplier, please partner with your VMware business contact to initiate an onboarding invitation to connect with VMware through Coupa Supplier Portal (CSP) and complete a risk assessment through Coupa Risk Assess (CRA).

Once a supplier has registered, updated their ‘VMware Profile’ with the required information, a confirmation will be sent upon completion of the onboarding process.

Additional training and information available under ‘Resources’.

Supplier Maintenance

Suppliers may access to VMware’s Coupa Supplier Portal (CSP) to maintain their company details including updating contacts, address, bank information and other regulatory forms.

Suppliers are responsible to maintain current information for the following:

Address Information
Purchase Order Email Delivery Address
Bank Account
Primary Contact Information

Procurement

VMware requires a purchase order for all goods and services. Purchase Orders will be sent with VMware’s terms and conditions to the purchase order email address on file.

Accounts Payable

Invoice Submission

Coupa Electronic Invoicing

Once connected to VMware through Coupa Supplier Portal (CSP), invoices may be submitted through Coupa*.

Best of all, there is no cost to using the Coupa electronic invoicing options.

*Only for applicable countries. Countries subject to regulations of requirement of hard copy invoices or e-invoicing should be submitted to ap@vmware.com as outlined in VMware's Invoice Submission Guidelines.

Invoices that do not meet VMware’s Invoice Submission Guidelines will be returned unprocessed.