Academic Licensing

A key element of the VMware Academic Program (VMAP) is a comprehensive software licensing program designed specifically for the global higher education community. An annual subscription fee enables qualifying academic users worldwide to gain easy access to cutting-edge virtualization technology and resources.

The VMware Academic Software Licensing Program supports the use of virtualization applications in teaching and research. The program provides both desktop and infrastructure software for personal use, whether as part of STEM classes, in research projects, or for gaining hands-on experience with VMware products. Applications are provided at no cost to end users, with participating departments being responsible for covering the program’s operational costs through an annual subscription fee.

General Eligibility

Accredited education institutions worldwide offering 2-, 3- or 4- year programs (or equivalent) are eligible to participate in the program
Technical schools offering accredited degrees through distance education programs are also eligible to participate in the program

Participation in the program is typically on a departmental basis, such as a Computer Science or Electrical Engineering department, but schools with multiple departments that wish to enroll may also purchase a campus subscription.

With your annual departmental subscription fee you will receive:

VMware works closely with Kivuto Solutions to provide every participating organization with a customized web portal that provides authorized users with the self-service capability to download software and license keys.

Unlimited downloads of our most popular products, with renewable 365-day fully functional licenses (limited to a single license key per product, per user)
Lab Installation – our partner Kivuto offers installation of a subset of software applications in lab environments

Software is provided to qualified users with no associated entitlement to support services, and users may not purchase such services in association with VMAP licenses.

Click here to access Kivuto’s web portal for the Subscription Store.

Program Scope

Qualified members of the academic community – students, faculty and technical staff – can utilize the VMware Academic Software Licensing Program in the following areas:

Instruction – Faculty within member institutions gain access to VMware software licenses free of cost for the purpose of classroom instruction. Students taking qualified courses can also install program software on their personal computers.

Research – Faculty within member institutions gain access to VMware software licenses free of cost as a part of their non-commercial research projects. Program software can be installed in research labs as well on the personal computers of faculty and students involved in research projects.

Use of VMware software for instruction and research is governed by specific program guidelines and the conditions described within the VMware Academic Software Licensing Program EULA (End-User License Agreement).

Products Included

Participating departments gain access to a comprehensive suite of VMware products and a host of technical resources. The free products provided are ideal for instructional and research use within academic institutions, and for gaining hands-on experience with core infrastructure products. Included products are:

VMware vCenter Server Standard
VMware Fusion for Mac
VMware Fusion Pro for Mac
VMware Workstation Player
VMware vRealize Suite Standard
VMware vRealize Suite Enterprise Plus
VMware vSAN Enterprise
VMware vSphere Enterprise Plus
VMware vSphere Standard
VMware Workstation

Free licenses to available VMware products are regularly updated and posted to the self-service web portal. VMware Academic Software Licensing Program aims to provide the latest release of the core products, and one or two prior releases to provide compatibility with older hardware.

The free licenses available to program members are 365-day evaluation licenses that require a one-time, annual download. Annual product downloads ensure that members receive the most up to date versions of products and also allows us to better maintain accurate member data. Licenses will be administered by Kivuto Solutions, Inc., who will contact schools to set up the Electronic License Management and Distribution system (ELMS).

Usage Guidelines

The free single-use licenses provided through the Academic Software Licensing Program may be used for instruction and non-commercial research only. Please refer to the following definitions of instructional and research use:

Instructional use is defined as conducting educational classes, labs, or related programs. Research use is defined as conducting non-commercial, not-for-profit research projects within an academic department or associated research group.

Infrastructure use is defined as the use of software as a part of the affiliated organization’s infrastructure that is not intended to be used primarily for instructional or research use (as defined above) Examples of Acceptable Use:

Lab licenses may only be installed in lab environments where the lab is primarily used for instructional or research uses
Program software installed in shared lab environments can be used across different courses offered by different faculty members
Faculty members as well as staff directly involved in administering systems and providing support for program software may install the software on their personal computers
Students taking qualified courses or conducting research can access program software within lab machines or download program software on their personal computers. Students receiving licenses through a qualifying course or research project may use the licenses after the course or project is concluded
Infrastructure product licenses – vSphere, vCloud and related products – are provided by the Academic Software Licensing Program for personal use in gaining hands-on experience with the products
Multiple academic groups in an institution may join the Program if each group meets the eligibility requirements. In such cases, a campus subscription may be more cost-effective
The designated Program Administrator (PA) must be an employee of the department or group and is responsible for administering, managing, and enforcing the guidelines set by the EULA for the VMware Academic Program (“Academic EULA”)

Examples of Unacceptable Use

Students, faculty members, or other parties that received a license under the program but no longer attend or are employed by the institution
Staff members who are not directly involved with system administration related to the program, such as administrative assistants, may not install the software on their personal computers
Software that is part of the program may not be shared with non-approved departments. However, it may be installed on shared labs if the approved department’s students regularly use that lab
The designated Program Administrator for the member approved may not be a teaching assistant or a student. However, teaching assistants or students may help the Program Administrator with the program
The software provided by the Academic Software Licensing Program may not be sold, rented, leased, or transferred to any third party including contractors, consultants, other companies, and other department personnel
Software cannot be used for infrastructure purposes. Licenses acquired through the VMware Academic Software Licensing Program are for instructional, research and personal use only
The software provided by VMware Academic Software Licensing Program may not be used for any purpose outside of instructional, research or personal use.vSphere licenses provided under this program may not be used for desktop virtualization

Use of free VMware software for instruction and research is governed by the specific program guidelines and the conditions described within the Academic EULA.

IMPORTANT: These guidelines are provided for your convenience only. Please refer to the VMware Academic Software Licensing Program EULA for specific license rights.

Registration

Please click here for Kivuto’s portal for the VMware Academic Software Licensing Program Subscription Store, from where it is possible to search for existing memberships and apply for a new membership.

VMware Academic Software Licensing Overview